To ensure a safe and efficient move-in process, the CPMA Trade Show follows a targeted freight move-in schedule which means all exhibitors who require the use of the loading docks must have their truck arrive during their designated move-in slot to have their freight unloaded. Freight handling and delivery to the booth is an exclusive GES service.
Option 1: Ship your exhibit materials to the Advance Warehouse:
We recommend you ship your show material to the GES warehouse in advance of the show. Goods may be shipped to arrive on or after Monday, March 27 and NO LATER than Friday, April 14. The benefits of advance shipping include: storage of material for up to 30 days prior to the show, delivery of shipment to your booth prior to exhibitor move-in and it saves you valuable time..
For more information, see the shipping information & labels - Advance Warehouse or contact Marissa McDonald at mmcdonald@ges.com.
Option 2: Move in for exhibitors using the loading docks:
The South Building loading docks are located at 222 Bremner Boulevard. The entrance is located on Lower Simcoe Street, a Google map can be viewed here. An interactive map is also available here.
New for 2023 – Voyage Control loading dock management system
The Metro Toronto Convention Centre (MTCC) has introduced a loading dock management system for booking a loading dock time powered by Voyage Control. This complimentary service helps you to reserve a time slot for moving your materials directly in/out of the MTCC loading dock, without having to wait in a marshalling yard prior to accessing the docks. This seamless loading dock management system not only saves you time, but also helps reduce CO2 emissions in the local area.
A move-in floor plan for freight arrivals has been designed to create a controlled environment on the Trade Show floor.
You must use Voyage Control to book your unloading slot in advance within your booth’s colour coded move-in window.
The Voyage Control system will be available to accept bookings two weeks prior to the show. Booking information and instructions will be sent to your booth coordinator in early April.
If you are using the loading docks, you must have your carrier or trucks arrive during your scheduled move-in time and communicate any difficulties well in advance. If you miss your scheduled move-in time, you must reschedule or be prepared to wait and may be subject to off target fees.
Your assigned move-in time is the time your truck is permitted to check in, not when it arrives on the floor, which can take some time depending on the volume being unloaded. Please be sure to schedule your labour accordingly. For a more accurate arrival time, you can choose to ship your freight to the Advance Warehouse which will mean that it will be in your booth BY your assigned move in time.
Move-out begins Thursday, April 27th at 4:30 pm after show close. Empty containers will be returned stating at 5:30 pm after the aisle carpet removal. More information on move-out procedures can be found here. Voyage control will also be used to manage the move-out process.
Option 3: Move in for exhibitors using the Hall E service elevators
- There are two service elevators located and accessible for exhibitor materials from within the South Building parking garage and from Bremner Boulevard across from the South Building MTCC entrance. These elevators can accommodate flat-bed dollies and pallets using pallet jacks only (no forklifts). Flat-bed dollies are strictly prohibited on escalators or passenger elevators. Service elevator technical specs:
- Dimensions of the physical elevator: 4’ 6” W x 8’ 4” L x 7’ H
- Load capacity: 5000 lbs
Dimensions of the door entrances to the elevators:
- Bremner Boulevard. Entrance (double glass doors): 5’10” W x 7’8” H
- Garage parking level door: 5’10” W x 6’10”H
- Hall E: 3’10” W x 7’2”H
- Reminder: You may NOT move in earlier than your scheduled time however, if you DO NOT require loading dock access, you may move in later than your scheduled time.
- Download/view all the dock related measurements by clicking here.
Option 4: Move in for exhibitors hand carrying items (without using loading docks)
Exhibitors who do not require the loading docks may move in at any time during the hours specified below.
If you have ordered carpet or furnishings from GES, these will be set-up in your booth prior to your arrival according to your scheduled move-in time on the floor plan.
Materials brought through the front of the exhibit hall must be a small quantity/size that the exhibitor can carry in by hand - no dollies or carts allowed. All other items must go through the loading docks or service elevators
Move out begins Thursday, April 27th at 4:30 pm after show close. Empty containers will be returned starting at 5:30 pm after the aisle carpet removal. More information on move-out procedures can be found here.
Exhibitor move-in hours are as follows:
Sunday, April 23, 2023: 10:00 am - 6:00 pm (freight as per targeted move-in schedule)
Monday, April 24, 2023: 7:00 am - 6:00 pm (freight as per targeted move-in schedule)
Tuesday, April 25, 2023: 7:00 am - 6:00 pm (freight as per targeted move-in schedule)
Wednesday, April 26, 2023: 7:00 am - 12:00 pm (noon)
**All exhibits must be show ready by noon on Wednesday, April 26**
All exhibitors, service providers and personnel working on the show floor during move-in and move-out periods are required to wear approved personal protective equipment, at a minimum safety shoes or steel toes. Hard hats, harnesses, fall protection, gloves and safety eyewear must be worn when warranted by safety considerations.
Exhibitor Appointed Contractors
Exhibitors who are using a third party contractor, other than GES, Lowe’s, or any of our official service providers must complete the Exhibitor Appointed Contractor form to register their contractors by March 23rd and also provide proof of insurance from their contractor. Please note that if EACs are not registered in advance or do not provide proof of insurance, they will not be permitted into exhibit halls and GES labour must be used.
Electrical, plumbing and rigging are exclusive services and must be arranged through Showtech.
Height limitations for exhibit space
Height restrictions vary depending on the type of booth and location, and are strictly enforced. Review these guidelines here.
All display materials should be confined to a maximum of 8 ft 3” for all standard in-line booths, 16 ft. for perimeter booths and 20 ft. for island booths. Please note that for all standard in-line and perimeter booths, all display fixtures and materials over 4 ft. in height must be confined to that area of the exhibitor’s space which is within 5 ft. of the backline.
Hanging signs and banners are permitted in island and perimeter booths. In-line booths cannot hang signs.