Do we have to hire the union labour to set-up our pop-up booth? What services require the union labour?
All issues relative to the amount and type of display work an exhibitor can perform within the confines of their exhibit booth space must be discussed with the approved contractor for the show - GES. Arrangements for all temporary labourers should be made through GES.
There is a simple way of looking at the union labour requirements. An exhibitor is allowed to carry and set-up their pop-up booth; even some booths that are not described as “pop-up” can be set-up by an exhibitor (easy & simple installation). A large booth that requires power tools, ladders, etc. and/or 3rd party i.e. (display house) will require the union labour.
Electrical, Plumbing & Painting must be done by the union labour only. For example, an exhibitor could plug in their light fixture or fridge, but would not be allowed to hook-up a hose to the MTCC pipes & drain. They could use paint to touch up their booth, but not bring out rollers & drip cloth to repaint a wall. If uncertain, you should ask GES for clarification.
We are planning to use a Contractor to set-up our booth. Are there any requirements to follow?
It is the exhibitor’s responsibility to see that all appointed contractors abide by the rules and regulations for the CPMA Annual Convention & Trade Show, including CPMA Exhibit Rules and Regulations and Guidelines for Exhibitor Appointed Contractors. The EAC shall possess a valid public liability and property damage insurance policy and submit it to CPMA.
If your company plans to use a Contractor other than GES or your full time employees to install and dismantle your exhibit, please provide their information and insurance through the EAC form to CPMA by April 5th, 2017. Please note that if this information is not received by this deadline, GES labour must be used for all work inside exhibit halls to install and dismantle exhibits. Non-registered contractors will not be permitted into exhibit halls and no temporary badges will be provided.
Full time employees of the exhibiting companies may set-up their own exhibits without assistance from GES or any other appointed contractor. Your personnel must be identified with an exhibitor badge – register your employees for exhibitor badges through the the a2z portal. Your password was emailed to you with your Exhibitor Confirmation letter. Forgot your a2z password? Click here.
What are the height limitations for our exhibit space?
Height is the most critical dimension in the construction of exhibits. A major objective is to ensure that every exhibitor has an equal opportunity to be seen, and excessive height in a given exhibit is generally at fault when the objective is not met. Specific height limitations for each type of booth and for different portions of each booth are indicated in the 2017 Exhibit Rules and the Booth Display Guidelines. In general, greater heights are permitted in portions of booths farthest removed from adjoining booths. Lower height limitations prevail where they are necessary to ensure sight lines from the aisles into adjoining booths. If an exhibitor’s display material or product cannot comply with the sightline, it is required that the exhibitor rent a greater exhibit space.
All display materials should be confined to a maximum of 8 ft 3” for all standard in-line booths, 16 ft. for perimeter booths and 18 ft. for island booths. Please note that for all standard in-line and perimeter booths, all display fixtures and materials over 4 ft. in height must be confined to that area of the exhibitor’s space which is within 5 ft. of the backline.
All island booths and booths with elements exceeding 12 ft in height require a drawing, plans or renderings to be submitted to CPMA by March 20, 2017.
Can we use some tape or nails to improve our booth support?
No. Booths must be designed and set-up is such a manner to be self-supporting. Nothing shall be taped, mounted or attached in any form or manner to walls, doors or facility structure. The driving of nails, tacks or screws into floors, walls, columns, ceiling or trim will not be permitted nor will drilling of holes into any portion of the exposition hall.
We want to hang a sign over our booth. Is it allowed?
Hanging signs and graphics are permitted only in all standard peninsula, island, and perimeter booths whether suspended from above or supported from below to a maximum height of 18 ft. from the floor to the top of the sign. Approval for the use of hanging signs and graphics must be received from CPMA prior to installation.
What is included with our exhibit space?
Each inline booth space comes with an 8 ft. high black drape, 3 ft. high side rails, and 1 line ID Sign (7” x 44”) with the company name and booth number.
Please note: Carpet is not included with the booth, but is mandatory as per exhibitor rules.
What is the carpet colour for the aisles this year?
The exhibit hall aisles will be carpeted in pepper - Black/Grey.
Is carpet included with our exhibit space?
No. Exhibit spaces are not carpeted. In order to maintain the professional appearance of the trade show, all exhibit booths must be carpeted at the expense of the exhibitor. Please note that no concrete should show between your carpeting area (exhibit area) and aisle. Please make sure to arrange accordingly if you bring in your own carpeting or flooring or please make arrangements to rent the carpet through GES. Please refer to the Carpet Order form, available in the Exhibitor Services Manual. The carpet installation service includes the carpet itself, delivery, material handling, installation and removal. Please contact GES for further details.
Is electricity included with our exhibit space?
No. Exhibitors have to order electrical services. Design your booth with electrical efficiency in mind. Settle on your design in advance and avoid making changes. Changes are expensive and can create delays when setting up your display. The Electrical Order form is available in the Exhibitor Services Manual. Please contact Showtech for further details.
Are furnishings (tables & chairs) included with our exhibit space? Can we bring in our own furnishings?
No booth furnishings are included with your exhibit space. Furnishings forms are available in the Exhibitor Services Manual. Please be informed that you are allowed to bring your own furnishings but in that case, you will be subject to the material handling rates. Please contact GES for further details.
Are cleaning services provided to our exhibit space?
No. You need to order your booth cleaning services. External companies are prohibited from performing any type of janitorial service within the exhibit hall. The Cleaning Service Order form is available in the Exhibitor Services Manual with the MTCC forms.
Is cold storage provided for exhibitors? How can we arrange to have a cooler at our booth?
Cold storage will be provided to all exhibitors through GES to store your produce (by pallet or box) onsite. Please refer to the Exhibitor Services Manual for more details on the produce shipment, labels, material handling and daily delivery in your booth. You can rent a cooler for your booth – they are available from Lowe’s Refrigeration.The catalogue and order form are in the in the Exhibitor Services Manual.
Can our children come to the Trade Show?
Children under the age of 16 are not permitted on the Trade Show floor during move-in and move-out hours. Children 16 and under can attend the Trade Show during the Trade Show hours with appropriate adult supervision (registered attendees and/or exhibitors).